The information you enter at this stage will be used to generate the invites to be sent to your co-owners.
✉️ First of all, fill in the practical information: date, time, meeting mode (physical, hybrid or virtual).
Please note: if you are organising a physical or hybrid General Assembly, you must enter an address. Without this, you will not be able to proceed to the next step.
If you are organising a virtual or hybrid meeting, a link will be inserted in the invitations. This will allow your co-owners to connect to the virtual meeting.
✔️ Then, scrolling down the page, you will find the agenda. To help you, Syndic4you has already pre-encoded all the topics that must be discussed at each Ordinary General Assembly from a legal point of view. If you are organising an Extraordinary General Assembly, you can simply delete the items that will not be discussed.
Please note: the appointment of a chairman and a secretary is mandatory at every General Assembly, whether ordinary or extraordinary.
➕ To add an item to the agenda, click on Add new topic at the bottom right of your screen. You can then give the new item a title, a description, and indicate whether it is for information or whether a decision should be voted on. You can also add files that will be sent with the invites (e.g. quotes for works).
Once the item is ready to be put on the agenda, don’t forget to click on Create topic at the bottom right of the window.
➡️ When your agenda is complete, move on to the next step by clicking on To invites at the bottom of the page.